Case Studies

Case Studies: Delivering Financial Success for SMEs and Not-for-Profits

As fractional Finance Professionals, we partner with organisations to solve complex financial challenges and drive sustainable growth. The following case studies showcase how our expertise in financial modelling, strategic planning, and stakeholder collaboration has delivered measurable results. From securing funding for world-class research facilities to optimising global inventory controls, these examples demonstrate tailored solutions that enhance financial stability and support long-term success across diverse sectors.

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Securing Cashflow to Fund Delivery of a Major Project Worth 2x Revenue

Key Services Provided:

Cashflow forecasting and financial modelling

Strategic financing solutions

Stakeholder negotiation support

Comprehensive financial reporting

A not-for-profit organization with £22M in committed annual cashflow, sufficient for payroll and standard overheads, faced a significant challenge in funding a £62M capital construction project. The project was supported by a government grant, paid quarterly in arrears on a straight-line basis. However, the project’s bell-curve cashflow requirements created severe funding shortfalls in years 2 and 3, with over-allocations in years 1 and 4, threatening the organisation’s financial stability.

A strategy was developed, and implemented, to address the cashflow mismatch. This included, building

detailed financial models to illustrate the strain caused by the grant’s payment structure and proposing flexible scenarios to ease the burden.

Ultimately, a Revolving Credit Facility was agreed with a leading bank, which financed the deficit until the grant was fully settled. The terms of the bank, required the organisation to move their banking across and provide regular, comprehensive cashflow, profit & loss, and balance sheet forecasts. The templates were built by Grow Clear Financial and passed across to the in-house finance team.

The Revolving Credit Facility provided the necessary liquidity to facilitate the completion of the capital project on time and within budget. The financial models and strategic guidance empowered the organisation to navigate grant terms and secure financing, ensuring long-term stability. The project was successfully delivered, and the organisation strengthened its financial processes, positioning it for future growth.

Transforming Global Inventory Management to Boost Profitability for a Commercial Entity

Key Services Provided:

Inventory management analysis and optimisation

Financial and operational process integration

Strategic collaboration with audit and control teams

Enhanced financial reporting and controls

A global commercial entity conducted annual full stock counts, revealing significant, unaccounted, inventory movements. These discrepancies led to unreliable cost-of-sales figures, undermined confidence in project-level margins, and exposed poor stock management controls. Furthermore, the full stock count process saw the inventory management system be frozen for up to six weeks, halting transactions and increasing the risk of further errors. It was decided to overhaul the inventory management process.

A comprehensive review of stock holdings was conducted, which identified high-error areas. The Pareto Principle, was observed, revealing that 80% of stock value was concentrated in 20% of inventory items.

The following actions were taken;

Collaborated with Internal Controls and the external audit team to shift from annual full counts to targeted monthly counts of high-value items, minimizing disruption and improving accuracy.
Partnered with finance and operations teams to enhance stock consumption recording, ensuring timely and accurate transaction logging supported by monthly counts.
Introduced tighter controls to reduce errors and omissions, aligning financial and operational processes for greater transparency and reliability.

The new inventory management approach eliminated significant annual stock adjustments, restored trust in reported project margins, and stabilised cost-of-sales figures. Monthly counts reduced operational downtime, improved stock accuracy, and enhanced financial reporting reliability.

Building Financial Plans to Win Government Funding for World-Class Research Facilities

Key Services Provided:

Green Book-compliant financial modelling

Scenario and Sensitivity Analysis

Business case development

Stakeholder collaboration

A research organisation sought government funding to develop world-class research facilities. To secure this funding, the organisation needed robust business cases compliant with HM Treasury’s Green Book guidance, demonstrating clear financial and economic benefits.

Actions taken:

Rebuilt and enhanced comprehensive financial models to align with Green Book standards, clearly articulating the project’s financial viability and long-term benefits
Collaborated with project leaders to refine business cases, ensuring they met funding criteria while highlighting the strategic importance of the facilities to the region and beyond

The bid was successful, with the project poised to deliver significant economic benefits, including increased income for the organisation, job creation, and ground-breaking scientific discoveries in plant research. Our strategic financial expertise ensured the organisation was well-positioned to secure support for this transformative initiative.

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